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Function, organization and duty

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Document Section
Job titleNameResponsibilities
Section ChiefHUE, SUE-MEI1.Seal management
(1)Be responsible for seals safekeeping, commencement of seals, and overprinting
(2)Seal approved contracts, certificates, and guarantees
(3)Seal other documents

2.Outgoing documents management (including sending electronic official documents)
(1)Proofread, seal and package official documents in paper form
(2)Proofread, seal and send official documents in electronic form

3.Classified documents management
(1)Receive and dispatch classified documents
(2)Archive and declassify classified documents

4.Administrative Operations
(1)Process general incoming documents and drafts
(2)Process mid-to-long term plans
(3)Provide training sessions for the online approval system of official documents
(4)Process temporary assignments

5.Plan Electronic Administrative System
(1)Electronic document receiving and dispatching system
(2)Official document online approval system
(3)File management system
(4)Postal inquiry system

Tel:+886 7 806-0505 ext. 1510
Fax:+886 7 806-2414
Email:hu@mail.nkuht.edu.tw
Administrative AssistantCHIU, CHIH-CHUN1.Incoming documents management
(1)Process incoming documents (in electronic and paper form)
(2)Number, register and distribute official documents

2.File management
(1)Archive, reorganize and destroy official documents
(2)Submit file index
(3)Report and compile destroyed file index
(4)Audit and collect overdue official documents
(5)Process official document inquiries and borrowing
(6)File reports on the Electronic Official Document Eco-Friendly System of the Ministry of Education and for the Archives Administration Status Survey

3.Administrative Operations: Process general incoming documents and drafts

4.Process temporary assignments

Tel:+886 7 806-0505 ext. 1511
Fax:+886 7 806-2414
Email:emilychiu@mail.nkuht.edu.tw
Administrative AssistantHSU, YU-TING1.Official Postal Management
(1)Manage postage stamps
(2)Sort and distribute mail
(3)Process outgoing mail
(4)Compile annual expenses on postage for approval

2.Document dispatching management (including electronic documents): assign (number and register), proofread, and dispatch documents

3.Manage Document Section’s web page

4.Administrative Operations: Process general incoming documents and drafts

5.Process temporary assignments

Tel:+886 7 806-0505 ext. 1512
Fax:+886 7 806-2414
Email:nina02@mail.nkuht.edu.tw
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